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New York Event Planning

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Corporate Meeting and Events are in our DNA.  New York Guest pioneered offering great event planning services with just the right personal touch. We understand the client and so we deliver service that exceeds expectations.

For some clients, we are a Corporate Meeting and Event Planner. For others, we are a Receptive Tour Operator. Still others call us a Destination Management Company or DMC. For others we are a Group Planner and still some call us an Incentive House.

We don't worry about how our clients define their needs because regardless of the role, the answer is still the same: Exceptional events well planned. 

Starting in New York City where the demands are unique and competition is fierce, we set the standard for professional, personal attention to detail. With an exceptional track record for performance, we expanded so that our event planning services reach from Miami to Maine, from New York to the west coast, from Chicago to Dallas and every portal city in between.  Wherever our client needs us, wherever the event, we are there with the same great team expanded.

Event planning that sets us apart from the norm is available in every major North American city and now in Europe.

*Our name is New York Guest but the scope of our work is national – in all of the major US cities and now international as well.

Recent Clients Include:

Corporate services and event planning is a cornerstones - one of the most important parts of our portfolio. Every year brings accolades by clients of all types and sizes. Clients comment on our warm, friendly, and totally professional manner. The goal is an excellent experience that enhances our client's reputation. Creativity, careful planning, attention to detail, total professionalism and clear communication defines our performance.

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WHO USES US AND WHY

ANY CORPORATE OR NON-PROFIT CLIENT WHO WANTS A GREAT EVENT, WELL PLANNED, ON BUDGET AND OUTSTANDING REVIEWS

Corporate Meetings

Whether one day, several days or longer, whether a gala, a classroom setting, in a hotel or special venue, we  make your meeting experience successful with site selection, group hotel room blocks, food and beverage services, entertainment, gifts, and transportation. Request a quote!

Corporate Events

We arrange luncheons, dinners, celebrations, galas, award ceremonies. We do site selection, catering, contract negotiation, furniture rental, entertainment, group hotel room blocks, and group transportation. Request a quote!

Incentives & Benefits

We deliver the reward program with the impact you want. For the best clients and employees, we arrange full travel including transportation, hotel, dining and offsite entertainment. Request a quote!

Corporate Groups

Whether its team building, brainstorming, a product launch, we'll facilitate everything.. Request a quote!

Individual Clients

The executive and individual traveler is also our client. We offer all of our services to make the trip as successful. Request a quote!

Tell us about your plans.  Fill out our contact form or e-mailing us at info@newyorkguest.com. One of our expert event planners will be in touch promptly..

The Meeting or Event

Corporate and group meetings and events are as unique as the people who attend them. While events may be similar in several respects, the reality is that no two meetings are ever quite the same. Each meeting requires a level of expertise and flexibility to insure that the client and their attendees have a great experience.

The best solution to having a great New York event or meeting? New York Guest.

New York Guest offers our clients the perfect combination of creativity, experience, and professionalism. For nearly 30 years, the team at New York Guest has been directly involved in providing incredible experiences when proudly planning and managing corporate and group events for a very diverse client base. Our growth in event planning is a strong measure of our client's expanded use of our superior services.

The Scope

The New York Guest client base is diverse and extensive. We have a creative team that can manage a traditionally styled event or a cutting edge extravaganza. In turn, the services we offer are a broad as our client's needs and wants. From the time the event is scheduled, we are their to assist with every aspect. We customize our approach some that we do precisely what our client requests yet remain alert and flexible to respond to surprise challenges.

An event may range from a quarterly meeting of 12 executives in a secure environment or an annual awards dinner for 1500. It may be a lavish celebration or a tightly budgeted event. It may entail the pricing, bidding and arranging of hotel rooms at one or several hotels. It may require site selection, creative themes, and menu selection at an offsite location. It may require entertainment or guest speakers. The event may require several different levels of transportation. There may be audio visual, photography or filming requirements. Decoration, gifts, special medical requirements, elite security and endless other tasks are some times a requirement. These are but a brief list of the things that we have done in planning a client's event.

The Type

The corporate event may be a new product launch, a monthly or annual meeting, a client seminar, lavish awards program, a critical teaching seminar, a 3-day multi-purpose event, an incentive trip for buyers or any of a hundred other possibilities. Our meeting and event planning programs are among the very best offered. As a full service DMC or receptive we have the special relationships and skills to provide great recommendations and solutions for every event.

New York Guest offers flawless execution. Our industry experience, purchasing power and long-term relationships with New York City suppliers ensure we can offer the best service as a Meeting Planner.

The Process

With a single call or email, the process begins. We begin by listening carefully to your needs and requirements. In those first discussions, we will lay the cornerstone for a wonderfully executed event. We will begin to meticulously plan every element of the event so that at every stage you will be at ease. The idea of a stress less and seamlessly planned event is part of our commitment. Through careful planning, we will schedule the deliverables and manage everything to a successful conclusion. Our expertise save our clients in so many ways - less searching, avoided delays, expert advice and ultimately less overall cost.

The Services

Every meeting or event is different; 'cookie cutter' solutions just don't apply. Within the framework of the clients needs, New York Guest may be involved in:

  • Creating and executing a comprehensive theme for the event or meeting
  • Defining all of the clients requirements in precise details; establishing deliverable, budgets and timelines
  • Executing a comprehensive hotel and housing plan; site selection; room categories, reservations and check in
  • Providing meeting room site selection; sourcing special requirement; audiovisual and other requirement
  • Preparing a comprehensive transportation plan for select individual or the entire group
  • Recommending and conducting tastings and menu reviews at restaurants and offsite venues
  • Recommending, auditioning and contracting entertainment
  • Providing off site activities- tours,seminars,shows and sporting events, guest speakers
  • Offering unique spousal programs
  • Providing pre and Post event planning and stay options

While the list is extensive, there is always more or less that we might provide a client. The choice of how much they want to involve our expertise is entirely up to them.

The New York Guest Philosophy

Our goal in every assignment is an excellent experience that enhances our clients reputation. We achieve that goal by utilizing a careful planning process, paying microscopic attention to detail, exhibiting total professionalism and using multiple channels of communication.

We deliver on every step of the event, from the planning stage to the closing appointment. New York Guest assimilates to the culture of our client, ensuring unparalleled and exceptional service. We will do whatever is necessary to ensure that our client and their guests are very pleased.

Planning starts with listening to your needs and offering our best advice. We recommend traditional as well as unique hotel options, in the perfect location, with the right package of services. Transportation, entertainment tickets, restaurants, site visits, group and private tours, themed events, and on site coordination are a few of the services provided by our New York Event Planning programs.

And most importantly, with an office in midtown, we're here to help you with all your needs the ones that you planned for and the ones that showed up at the last moment. New York Meeting planner services are all about making you look good.

Recent Events

Corporate client events that New York Guest has executed include:

Private Dining 25 executives at a secure, private site to discuss a business plan

Private Luncheon - client presented an investment strategy to 30 hedge fund investors

Private Set of Luncheons- in major cities on the eastern seaboard

Annual Board of Directors meeting and dinner

Suburban Meeting and outing

Gala Events for 250+ award winners; creative, site review, menu, hotels, entertainment and transportation

Golf Outings for 200 at a private NY course including event management, tags, lunch, awards, gala dinner & transportation

Seminars & Training (multiple times) 30-100 attendees at a training seminar for new products

Year long series of confidential client dinners, seminars, launches and awards ceremonies

The Talent

Within our corporate structure, New York Guest proudly counts some very talented people with diverse backgrounds. Those staff experiences allow us to interface very well across many industries, clients, institutions and cultures. Our team background includes executive positions with: hotels, airlines, finance, banking, retail, insurance, the energy field, sports marketing, tour operators, educational institutions, technology firms, restaurants, and hospitality agencies Our diverse colleagues are well travelled and speak a wide range of languages including: Spanish, Italian, Greek, Serbo-Croatian, French, German and others.

we provide services to our clients every day of the year. Whenever our clients have a need, we are pleased to assist them.

Our Clients

A diverse set of high expectation clients, a commitment for performance, and an intimate knowledge of the changing environment allows us to survey and recommend a perfect blend of new locales and traditional sites for every type of event.

The most important elements to an events success can be selecting the perfect environment and providing exemplary service; New York Guest excels at both.

Some of our clients include:

Rockwood Capital
Brown, Forman
Genworth Financial
Cunard
JetBlue Airlines
Ericsson Telecommunications
Tyson Foods
Swatch - Swiss
Frito Lay
Nike
Mars, Inc.
Gillette
State Farm Insurance
Virgin Holidays
American Express
Dupuy
Kelloggs Foods
Nuvasive
Hyundai
HSBC
Tupperware
L'Bel Cosmetics
Cummins Engines
Johnson & Johnson
Cerveza Brava
Thomas Cook Holidays
....And More!

To Start

With one conference call or meeting, we create a plan to provide every service that you need. As a New York DMC, we have the experience to manage every type of event. The pressure is off you in a moment as we bring our team onto the event planning.

New York Guest can manage the entire process, operate within different budgets and deliver a flawless performance.