Group Travel

NEW YORK EVENT PLANNING and NEW YORK MEETING PLANNING

New York event planning and meeting planning are one of the most important segments of the New York Guest portfolio of services. With each year we set new records for events and meetings managed, new clients signed and accolades received. We have demonstrated that our growing reputation is due to the friendly, warn yet totally professional manner in which we serve our clients.

Click here to see a list of our recent clients

At New York Guest, the goal in every corporate assignment is: an excellent experience that enhances our client's reputation. We achieve that goal by utilizing a careful planning process, paying microscopic attention to detail, exhibiting total professionalism and using multiple channels of communication.

While each event and meeting is unique, our corporate clients most typically contact New York Guest when the want to plan:

Corporate Meetings - conferences, principal speakers, sales, marketing or operational presentations often define these meetings. These gatherings may take place over several hours or multiple days; and may be in a classroom setting, at designated tables or in break out fashion. Site selection, hotel room reservations, food and beverage services and transportation often accompany these meetings.

Corporate Events - this will most often involve a more social environment. A luncheon or dinner, a celebration or gala for 20 or 2,000 in a specifically selected site with full food and beverage services can define these events. Hotel room reservations, transportation, site selection and similar services are often part of the program.

Incentives - the platform for these events most often revolve around a reward or recognition theme. The best of the best may be recognized and the program may include full travel packages including transportation, hotel, dining and offsite entertainment. The program often is capped with end of event awards or recognition dinners or galas.

Benefits - sometime the event is specific so that individuals, couples or smaller groups travel to a city in recognition of their accomplishments; a reward for exemplary performance by the individual or team.

Corporate Groups - sometimes a team of employees travel to a site for instructions, training, brainstorming, product launch or other corporate reasons. We facilitate that meeting by providing hotel rooms, meeting space and other services.

Individual Corporate Client - the individual traveler is also our client. When travelling on business, we will be pleased to offer all of our services to make the trip as successful as possible.

To discuss how New York Guest can assist with the event or meeting , please provide us with just a little information about your plans. We will assess your needs and present to you the best set of options and recommendations possible.

Recent clients include:

The Meeting or Event

Corporate and group meetings and events are as unique as the people who attend them. While events may be similar in several respects, the reality is that no two meetings are ever quite the same. Each meeting requires a level of expertise and flexibility to insure that the client and their attendees have a great experience.

The best solution to having a great New York event or meeting? New York Guest.

New York Guest offers our clients the perfect combination of creativity, experience, and professionalism. For nearly 30 years, the team at New York Guest has been directly involved in providing incredible experiences when proudly planning and managing corporate and group events for a very diverse client base. Our growth in event planning is a strong measure of our client's expanded use of our superior services.

The Scope

The New York Guest client base is diverse and extensive. We have a creative team that can manage a traditionally styled event or a cutting edge extravaganza. In turn, the services we offer are a broad as our client's needs and wants. From the time the event is scheduled, we are their to assist with every aspect. We customize our approach some that we do precisely what our client requests yet remain alert and flexible to respond to surprise challenges.

An event may range from a quarterly meeting of 12 executives in a secure environment or an annual awards dinner for 1500. It may be a lavish celebration or a tightly budgeted event. It may entail the pricing, bidding and arranging of hotel rooms at one or several hotels. It may require site selection, creative themes, and menu selection at an offsite location. It may require entertainment or guest speakers. The event may require several different levels of transportation. There may be audio visual, photography or filming requirements. Decoration, gifts, special medical requirements, elite security and endless other tasks are some times a requirement. These are but a brief list of the things that we have done in planning a client's event.

The Type

The corporate event may be a new product launch, a monthly or annual meeting, a client seminar, lavish awards program, a critical teaching seminar, a 3-day multi-purpose event, an incentive trip for buyers or any of a hundred other possibilities. Our meeting and event planning programs are among the very best offered. As a full service DMC or receptive we have the special relationships and skills to provide great recommendations and solutions for every event.

New York Guest offers flawless execution. Our industry experience, purchasing power and long-term relationships with New York City suppliers ensure we can offer the best service as a Meeting Planner.

The Process

With a single call or email, the process begins. We begin by listening carefully to your needs and requirements. In those first discussions, we will lay the cornerstone for a wonderfully executed event. We will begin to meticulously plan every element of the event so that at every stage you will be at ease. The idea of a stress less and seamlessly planned event is part of our commitment. Through careful planning, we will schedule the deliverables and manage everything to a successful conclusion. Our expertise save our clients in so many ways - less searching, avoided delays, expert advice and ultimately less overall cost.

The Services

Every meeting or event is different; 'cookie cutter' solutions just don't apply. Within the framework of the clients needs, New York Guest may be involved in:

• Creating and executing a comprehensive theme for the event or meeting
• Defining all of the clients requirements in precise details; establishing deliverable, budgets and timelines
• Executing a comprehensive hotel and housing plan; site selection; room categories, reservations and check in
• Providing meeting room site selection; sourcing special requirement; audiovisual and other requirement
• Preparing a comprehensive transportation plan for select individual or the entire group
• Recommending and conducting tastings and menu reviews at restaurants and offsite venues
• Recommending, auditioning and contracting entertainment
• Providing off site activities- tours,seminars,shows and sporting events, guest speakers
• Offering unique spousal programs
• Providing pre and Post event planning and stay options

While the list is extensive, there is always more or less that we might provide a client. The choice of how much they want to involve our expertise is entirely up to them.

The New York Guest Philosophy

Our goal in every assignment is an excellent experience that enhances our clients reputation. We achieve that goal by utilizing a careful planning process, paying microscopic attention to detail, exhibiting total professionalism and using multiple channels of communication.

We deliver on every step of the event, from the planning stage to the closing appointment. New York Guest assimilates to the culture of our client, ensuring unparalleled and exceptional service. We will do whatever is necessary to ensure that our client and their guests are very pleased.

Planning starts with listening to your needs and offering our best advice. We recommend traditional as well as unique hotel options, in the perfect location, with the right package of services. Transportation, entertainment tickets, restaurants, site visits, group and private tours, themed events, and on site coordination are a few of the services provided by our New York Event Planning programs.

And most importantly, with an office in midtown, we're here to help you with all your needs the ones that you planned for and the ones that showed up at the last moment. New York Meeting planner services are all about making you look good.

Recent Events

Corporate client events that New York Guest has executed include:

Private Dining 25 executives at a secure, private site to discuss a business plan

Private Luncheon - client presented an investment strategy to 30 hedge fund investors

Private Set of Luncheons- in major cities on the eastern seaboard

Annual Board of Directors meeting and dinner

Suburban Meeting and outing

Gala Events for 250+ award winners; creative, site review, menu, hotels, entertainment and transportation

Golf Outings for 200 at a private NY course including event management, tags, lunch, awards, gala dinner & transportation

Seminars & Training (multiple times) 30-100 attendees at a training seminar for new products

Year long series of confidential client dinners, seminars, launches and awards ceremonies

The Talent

Within our corporate structure, New York Guest proudly counts some very talented people with diverse backgrounds. Those staff experiences allow us to interface very well across many industries, clients, institutions and cultures. Our team background includes executive positions with: hotels, airlines, finance, banking, retail, insurance, the energy field, sports marketing, tour operators, educational institutions, technology firms, restaurants, and hospitality agencies Our diverse colleagues are well travelled and speak a wide range of languages including: Spanish, Italian, Greek, Serbo-Croatian, French, German and others.

we provide services to our clients every day of the year. Whenever our clients have a need, we are pleased to assist them.

Our Clients

A diverse set of high expectation clients, a commitment for performance, and an intimate knowledge of the changing environment allows us to survey and recommend a perfect blend of new locales and traditional sites for every type of event.

The most important elements to an events success can be selecting the perfect environment and providing exemplary service; New York Guest excels at both.

Some of our clients include:

To Start

With one conference call or meeting, we create a plan to provide every service that you need. As a New York DMC, we have the experience to manage every type of event. The pressure is off you in a moment as we bring our team onto the event planning.

New York Guest can manage the entire process, operate within different budgets and deliver a flawless performance.